Facilities Project Administrator
RISE, Inc., a 35+ year old growth-oriented non-profit multi-state organization serving the developmentally disabled community with annual revenues exceeding $100 million, is seeking an experienced Facilities Project Administrator (PA) in its Mesa, AZ corporate office located at Greenfield Rd. & US 60. The position will report to the VP of Facilities. RISE’s culture is based on integrity, respect, and putting people first. RISE operates with a mission statement of "Creating Opportunities For And With People."
The Facilities Project Administrator (PA) manages the day-to-day facility maintenance requests that are submitted. The Facilities PA would field and direct multiple trades to appropriate vendors across Arizona, Oregon, Utah, and other states as needed. The Facilities PA is required to collect and interpret large quantities of data into concise reporting and effectively communicate that reporting to members of Senior Management. In order to do so, the PA would need to be able to proactively work and communicate with multiple departments within the company.
Manage the company’s Facility Maintenance Portal.
Ability to prioritize work assignments across the Rise facility portfolio in multiple states.
Perform Project Management on special projects and miscellaneous assignments utilizing strong project management, administrative and organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressed environment.
Composes agreements terms and conditions, work statement and costs with vendors and suppliers for providing various services across the facility portfolio.
Employs, via hiring or contracting for services, security, maintenance, and grounds keeping personnel and on-site management personnel, if required.
Directs bookkeeping functions, or credits client account for receipts and debits account for disbursements.
Arranges and supervises for alterations to, or maintenance, upkeep, or reconditioning of, property as specified in management services or lessee’s agreement.
Purchases supplies and equipment for use on leased properties.
Visit and inspect properties, rented or owned, once a year or as assigned.
Interpret the most appropriate direction/service for each work order request.
Manage each vendor towards timely resolutions.
Ensure that the work is performed to an appropriate quality level and complies with company policies, applicable industry standards (OSHA) and legal requirements.
Manage the vendor network including the procurement of new vendors (as needed).
Update the vendor network as needed and procure new service providers as needed.
Assist in establishing budgets and managing real facility spend across the company.
Performs cost-benefits analysis and analyze trends to determine cost savings through the implementation of operations processes and preventative maintenance programs.
Communicate anomalies and or property issues to senior team members.
Work with the Facility team to Close out Invoices and ensure proper billing and payment to suppliers.
Able to support and be on call every 3-4 weeks for after-hours service requests and weekend support as needed.
Education and Experience:
Minimum 3-5 years of related experience or a combination of education and experience in project management.
Associates degree in business or related field: Bachelor’s degree preferred.
2+ years of experience in the field of Real Estate (property management, brokerage, facility maintenance, construction, etc.).
Property Management Certification preferred.
Previous knowledge and experience working with multi-state commercial and/or residential properties.
Demonstrative construction experience and understanding of construction industry.
Ability to be proactive, self-directed and work with minimal supervision.
Ability to work well in a high paced environment and maintain strong attention to details with ever changing priorities and/or situations.
Must have verbal and written communication skills adequate to the specific job task required.
Must have strong, effective interpersonal, listening and follow-up skills.
Demonstrative problem solving/analysis and project management abilities.
Ability to travel 25%-50% to work site and locations.
Medical, dental, & vision insurance offered. Company-paid group term life insurance and employee assistance program. 401k retirement plan with employer match.
Generous paid time off benefits (vacation, holiday, and sick). Two weeks of vacation earned in year one, increasing one week each year until reaching a maximum of five weeks in year four. Fourteen paid holidays per year including birthdays. Six days of sick leave per year.
RISE Inc. & Opportunity Management Group, LLC are Equal Opportunity Employers.
If you require reasonable accommodation for any part of the application process or hiring process, please submit your request through one of the following methods listed below: DISABILITY ACCOMMODATION REQUESTS ONLY (a) Dedicated fax 866-268-8885 (b) Dedicated email hrdept @ riseservicesinc.org (c) US mail (d) Dedicated phone - 1-866-242-2714: DISABILITY ACCOMMODATION REQUESTS ONLY
RISE is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.